UKERC Energy Data Centre: Policies


At STFC (being a Council under, and part of, United Kingdom Research and Innovation), we intend to make sure that we maintain the UK as a world-leader in science and technology research - integral to this is our commitment to protecting and safeguarding your data privacy. It is part of STFC’s public purpose to provide services such as The UKERC Energy Data Centre (EDC) Service. The UKERC Energy Data Centre (EDC) is a hub for information on all publically funded energy research happening in the UK, and is developed and maintained for UKERC by the Energy Research Unit at STFC.

We do not collect or use any personal information from the users of our site, with two exceptions:

  • When accessing restricted datasets
  • When submitting datasets for curation

Apart from these two exceptions, no personal data is recorded about users of any part of the EDC. No cookies are used anywhere in our system as we do not tailor user experience or record preferences.

Personal information included in publications/submitted material (e.g. Names, addresses, email addresses, Institutions) is processed in the remit of “archiving in the public interest”, and as such is not updated.

When accessing restricted data sets

Certain datasets have usage restrictions imposed by the owners of the data. They require registration for use, and agreement to abide by the terms and conditions laid down for that specific dataset. Registration is done via the CEDA service, on a web form. We require your name, institution and email address, and an indication of what you intend to do with the data, along with an indication that you accept the terms and conditions of use of that dataset.

We use the information you provide to verify your identity, and confirm that you have permission to access the data set(s) you have requested. Some data providers wish to know which institutions applicants are from, and this is passed on in an anonymized form.No Personal information is published on the UKERC EDC site when accessing restricted data sets.Your personal information is stored securely on servers located in the UK and based at STFC sites.

Please ensure that, for so long as you are accessing the restricted dataset, you notify us if your information needs to be updated, and that you notify is if you no longer need access to the data and your registration can be revoked and personal data deleted.

When submitting datasets for curation

When submitting datasets, we require your name, institution and email address. We will use this information to contact you about your data and the best way to archive it, along with any access restrictions required. Your Name and Institution will be published on the UKERC EDC site alongside the data set(s) you have submitted in order to provide the source of the data set(s) to users of the service.

Use of Personal Information

We do not use your information for any other purposes, and will not share information you have provided that is not intended to be in the public domain with anyone else.

UKRI and Data Protection

UKRI and STFC comply with the requirements of the GDPR with regard to the collection, storage, processing and disclosure of personal information and is committed to upholding the GDPR's core data protection principles. A full notice of UKRI’s position with regards to Freedom of Information and the General Data Protection Regulations (GDPR) (EU) (2016/679) can be found at Freedom of Information Policy

Acceptable Use of Data

Access to the Data Archive is provided free of charge. While the UKERC-EDC will continue to make every effort to ensure accuracy of data and description, it cannot be held responsible for any errors; any risks associated with the use of the data remain entirely the responsibility of those downloading it. Users are reminded that they should acknowledge the original data provider and the UKERC-EDC in all cases where the data is used.

Disclaimer and terms and conditions

Terms and Conditions for data and information provided by the Science and Technology Facilities Council / UKERC

Exclusion of Liability

Your use of information provided by the Science and Technology Facilities Council is at your own risk. Please read any warnings given about the limitations of the information.

The Science and Technology Facilities Council gives no warranty as to the quality or accuracy of the information or its suitability for any use. All implied conditions relating to the quality or suitability of the information, and all liabilities arising from the supply of the information (including any liability arising in negligence) are excluded to the fullest extent permitted by law.

The Science and Technology Facilities Council gives no warranty as to the accuracy or completeness of data or images in the form in which they are cached or downloaded to your computer, as they may be affected by on-line conditions over which the Science and Technology Facilities Council has no control.

Notes on Limitations

  • Data has been compiled from the disparate sources of information at UKERC EDC’s disposal, including material donated to UKERC EDC by third parties, and may not have been subject to any verification or other quality control process.
  • Raw data may have been transcribed from analogue to digital format, or may have been acquired by means of automated techniques. Although such processes are subjected to quality control to ensure reliability where possible, some data may contain undetected errors.
  • Data, information and related records which have been donated to UKERC EDC have been produced for a specific purpose, and that may affect the type and completeness of the data recorded and any interpretation.
  • The nature and purpose of data collection, and the age of the resultant material may render it unsuitable for certain applications/uses. You must verify the suitability of the material for your intended usage
  • The data, information and related records supplied by UKERC EDC should not be taken as a substitute for specialist interpretations, professional advice and/or detailed site investigations. You must seek professional advice before making technical interpretations on the basis of the materials provided.


In respect of all use of BBSRC data, you must clearly acknowledge the source of the data and clearly include with any data or adaptation of the data that is stored, published, distributed or transmitted the following acknowledgement:

Contains data obtained from the Biotechnology and Biological Sciences Research Council (BBSRC). The data is protected by copyright, database right and related rights, and all such rights are reserved by the BBSRC. Use of the data is subject to terms imposed by BBSRC and available on the BBSRC website. BBSRC has not endorsed or otherwise specifically approved this use of the BBSRC data.

Accessibility Statement

This will have our web accessibility statement once it is finalised